Privacy Policy CDKW MEDIA – Event Website
Introduction
In this Privacy Policy, CDKW MEDIA FZCO (“we”, “our”, or “the Company”) outlines its practices regarding the collection of data from users who access our event website at besafe26.clubderklarenworte.com or otherwise provide us with personal data (collectively: “Users”). This Website is solely for providing information about the event and is aimed at interested parties in the European Union (EU) and the Arab region. Ticket bookings are processed exclusively through the Ticket Tailor platform, which has its own separate privacy policy. The Website is hosted in Germany. Therefore, this Privacy Policy complies with both the UAE Federal Decree-Law No. 45/2021 on the Protection of Personal Data and the EU General Data Protection Regulation (GDPR), as applicable. Competent Authority: For Users in the EU, the competent supervisory authority is the State Commissioner for Data Protection and Freedom of Information in Germany, depending on the hosting location. For Users in the Arab region, the regulations of the UAE apply.
User Rights
You have the following rights under the GDPR (for EU Users) and the UAE Federal Decree-Law No. 45/2021 (for Users in the Arab region):
1. Right to Access: Request confirmation as to whether and to what extent your personal data is being used and processed, as well as access to the personal data we hold about you and additional information.
2. Right to Data Portability: Request a copy of the personal data you have voluntarily provided to us in a structured, commonly used, and machine-readable format.
3. Right to Rectification: Request the correction of personal data we hold about you.
4. Right to Erasure (“Right to be Forgotten”): Request the deletion of your personal data.
5. Right to Object: Object to the processing of your personal data by us.
6. Right to Restriction of Processing: Request the restriction of the processing of your personal data by us.
7. Right to Lodge a Complaint: Lodge a complaint with a supervisory authority, such as a data protection authority in the EU or the relevant authorities in the UAE.
Please note that these rights are not absolute and are subject to our legitimate interests and regulatory requirements. If you wish to exercise any of the rights listed here or seek further information, please contact our Data Protection Officer at: office@cdkwmedia.com.
Storage
We store your personal data only for as long as necessary to provide our services related to the event Website, comply with legal obligations, resolve disputes, and enforce our policies. Retention periods depend on the type of data collected and the purpose for which it was collected, taking into account case-specific circumstances and the need to delete outdated, unused information as soon as possible. We comply with the requirements of the GDPR and the UAE Federal Decree-Law No. 45/2021. We may, at our sole discretion, correct, complete, or delete incomplete or inaccurate data at any time.
Basis for Data Collection
The processing of your personal data is necessary to:
- Provide you with information about the event (fulfillment of a contract or pre-contractual measures pursuant to Art. 6(1)(b) GDPR; UAE Federal Decree-Law No. 45/2021).
- Protect our legitimate interests (e.g., to improve the Website, Art. 6(1)(f) GDPR).
- Comply with legal and financial regulatory obligations to which we are subject (Art. 6(1)(c) GDPR; UAE Federal Decree-Law No. 45/2021).
By using this Website, you consent to the collection, storage, use, disclosure, and other uses of your personal data as described in this Privacy Policy, where your consent is required (Art. 6(1)(a) GDPR; UAE Federal Decree-Law No. 45/2021). Please read this Privacy Policy carefully before making any decisions.
What Data Is Collected?
We collect two types of data and information from Users:
1. Non-Personal Data: This category includes non-identifying and non-identifiable User data provided or collected through the use of the Website. This includes aggregated usage data and technical data transmitted by your device, including certain software and hardware information (e.g., the browser and operating system used on the device, language settings, access time, etc.). We use this data to improve the functionality of our Website. We may also collect data about your activity on the Website (e.g., pages visited, browsing behavior, clicks,
actions, etc.).
2. Personal Data: This category includes data that identifies an individual or can identify anindividual through reasonable measures. Such data includes:
- Device Data: We collect personal data from your device, such as geolocation data, IP address, unique identifiers (e.g., MAC address and UUID), and other data resultingfrom your activity on the Website.
-Contact Data: If you voluntarily provide us with contact data (e.g., email address) via contact forms or other features of the Website, we collect this data.
Note: Ticket bookings are processed exclusively through Ticket Tailor. We do not collect payment or booking data via this Website. Please review Ticket Tailor’s privacy policy for information on how your data is processed during ticket bookings.
How Do We Obtain Data About You?
We obtain your personal data from various sources:
- You voluntarily provide such data, for example, through contact forms on our Website.
- We receive such data when you use our Website or access it in connection with the event.
- We receive such data from other providers, services, and public registers (e.g., from data traffic analysis providers).
How Is the Data Used? To Whom Is the Data Disclosed?
We do not share User data with third parties except as described in this Privacy Policy. We use data solely for the following purposes:
- To communicate with you (e.g., responding to inquiries, providing information about the event).
- To provide updates about the event.
- For statistical and analytical purposes to improve the Website.
No Use for Third-Party Marketing or Advertising: We do not use your personal data for third-party marketing purposes or for third-party advertising. In addition to the purposes listed above, we may share personal data with our subsidiaries, affiliated companies, and subcontractors that assist us in providing the Website, including our hosting provider in Germany. We may also disclose personal data to our trusted external providers, who may be located in different jurisdictions worldwide, for the following purposes:
- Hosting and operating our Website (in Germany).
- Storing and processing such data on our behalf.
- Conducting studies, technical diagnostics, or analyses to improve the Website.
We may also disclose data if we believe in good faith that it is helpful or appropriate to: (i) comply with applicable laws, regulations, legal processes, or governmental requests (including GDPR and UAE Federal Decree-Law No. 45/2021); (ii) enforce our policies and investigate potential violations; (iii) investigate, detect, prevent, or take action against illegal activities, suspected fraud, or security issues; (iv) establish or exercise our legal claims or defend against the claims of others; (v) protect the rights, property, or safety of ourselves, our Users, you, or third parties; or (vi) cooperate with law enforcement authorities and/or protect intellectual property or other legal claims.
Cookies
To provide relevant services, we and our partners use cookies. This applies when you visit our Website. A “cookie” is a small data packet assigned to your device when you visit a website. Cookies are useful and can be used for various purposes, such as facilitating navigation or storing your preferences. We use cookies solely to improve the functionality of the Website and to generate anonymous usage statistics.
This Website uses the following types of cookies:
a. Session Cookies, which ensure normal system usage. Session cookies are stored only for a limited time during a session and are deleted from your device once you close your browser.
b. Persistent Cookies, which are read only by the Website and are not deleted when you close your browser but are stored on your computer for a specific period. These cookies allow us to identify you on your next visit and, for example, save your preferences.
c. Third-Party Cookies, which are set by other online services that have content on the page you visit. These may include external web analytics companies that anonymously track and analyze access to our Website.
Cookies do not contain personal data that identifies you, but the personal data we store may be linked to the data contained in the cookies. You can remove cookies through your device’s settings. Please note that disabling cookies may limit certain functions when using our Website.
Consent for Cookies (EU Users): For Users in the EU, we obtain your consent for the use of non-essential cookies (e.g., analytics cookies) in accordance with Art. 6(1)(a) GDPR. You can withdraw your consent at any time via the cookie settings on our Website. The tool we use is based on Snowplow Analytics technology. The data collected includes, for example, how often Users visit the Website or which areas are accessed. The tool does not collect personal data and is used by our web hosting provider solely to improve the offering.
Use of Script Libraries (Google Web Fonts)
To ensure our content is displayed correctly and visually appealing in every browser, we use script and font libraries such as Google Web Fonts (https://www.google.com/webfonts). Google Web Fonts are transferred to your browser’s cache, so they only need to be loaded once. If your browser does not support Google Web Fonts or denies access, the content will be displayed in a standard font.
- When accessing script or font libraries, a connection to the library operator is automatically established. It is theoretically possible for this operator to collect data. It is currently unknown whether and for what purpose the operators of the respective libraries actually
- The privacy policy of the Google library operator can be found here: https://www.google.com/policies/privacy.
Collection of Data by Third Parties
This policy only addresses the use and disclosure of data we collect from you. If you disclose data on other websites (e.g., Ticket Tailor) or to third parties on the internet, different provisions may apply. Therefore, carefully read the privacy policies of Ticket Tailor or other third-party providers when disclosing data. This Privacy Policy does not apply to the business practices of companies that we do not own orcontrol, such as Ticket Tailor.
How Do We Protect Your Data?
We implement security measures on the Website with great care to protect your data. We use industry-standard procedures and policies, including encrypted data transmission (e.g., TLS/SSL), to ensure the protection of collected and stored data and prevent unauthorized use of such data. Our hosting provider in Germany also complies with GDPR requirements. We require third parties to adhere to similar security requirements in accordance with this Privacy Policy. While we take reasonable steps to protect data, we cannot be held responsible for the actions of those who gain unauthorized access to our Website or misuse it, and we provide no express or implied warranty that we can prevent such access.
Transfer of Data Outside the EU and UAE
As the Website targets Users in the EU and the Arab region, personal data may be transferred outside the EU or UAE. For data transfers to countries outside the EU, we ensure that such transfers occur only to countries with an adequate level of data protection or are safeguarded by appropriate measures (e.g., Standard Contractual Clauses under GDPR). For Users in the Arab region, data transfers comply with the requirements of the UAE Federal Decree-Law No. 45/2021.
Corporate Transactions
We may share data in the event of a corporate transaction (e.g., the sale of significant business units, merger, consolidation, or asset sale). If any of the above occurs, the acquirer or the relevant company will assume the rights and obligations set out in this Privacy Policy.
Minors
Protecting children’s data is particularly important, especially online. The Website is not designed for or directed at children. Use of our Website by minors is only permitted with the prior consent or authorization of a parent or legal guardian. We do not knowingly collect personal data from minors. If a parent or legal guardian becomes aware that their child has provided us with personal data without their consent, they can contact us at office@cdkwmedia.com.
Updates or Changes to This Privacy Policy
We reserve the right to modify or review this Privacy Policy from time to time. The date of the current version is indicated under “Last Updated On”. Your continued use of the Website following the announcement of such changes constitutes your consent to those changes and your agreement to be bound by the revised terms.
How to Contact Us
For general questions about the Website, the data we collect about you, or the use of this data, please contact us at office@cdkwmedia.com.
CDKW MEDIA FZCO
Dubai Silicon Oasis, DDP Building A1/A2,
Dubai, United Arab Emirates
Last Updated On: 09.10.2025
